Manage galas
Gala and event management
Import Hy-Tek meet files or set up your own club events in SwimClub Manager.
Meet admin without the mess
- Import Hy-Tek or create events
- Collect swimmer entries
- Invoice entries in a click
Events and entries
Gala and event management without the scramble
Gala admin can create a lot of moving parts: meet files, eligibility, swimmer entries, fees, emails and final exports. SwimClub Manager keeps that process in one place so your volunteers can manage entries with less manual chasing.
If your club uses Hy-Tek, you can import the meet events file directly. If not, create a club event using the event templates.
- Import Hy-Tek meet files or create your own club events.
- Let swimmers or parents select the events they want to enter.
- Create event invoices at the click of a button.
Benefits
Make meet admin calmer for everyone
Start from the meet file
Bring in meet events instead of rebuilding the event programme by hand, reducing setup time and avoidable mistakes.
Simpler entry collection
Give members a clear way to choose events, helping coaches and organisers see who wants to swim what.
Fees stay connected
Turn entries into invoices quickly, so meet fees are easier to charge, track and follow up.
Workflow
From invitation to entry file
Use SwimClub Manager to move from event setup through member selections and fees, then export what the organising club needs.
- Import a meet file or create the event from a template.
- Email members and collect swimmer entry selections.
- Create invoices and prepare the entry information for the meet organiser.
More ways to run your club
Explore every SwimClub Manager feature
See how the rest of the system helps with attendance, payments, galas, reporting and more.