Manage finances
Take back control of your club finances
See who has paid, who still owes fees and what needs following up.
Club money, clearer
- Create and send invoices
- Track what is paid and owed
- Reconcile payments and statements
Fees and invoices
Full finance management for club treasurers
Club finances are easier to manage when invoices, payments, reminders and statements are all connected. SwimClub Manager helps treasurers see who has paid, who owes money and which invoices need attention.
Set up automatic payment collection using direct debit, online card payments or both.
Parents and members can save card details so invoice payments can be collected automatically.
- Create and email invoices, receipts and reminders from one place.
- Collect payments by Direct Debit, online card payments or both.
- Import bank statements and reconcile them to invoices and expenses.
You can even check your invoices on the go via the native mobile app.
Benefits
Less chasing, clearer numbers
Invoice with confidence
Generate invoices for fees, events or other charges and keep the payment status visible to the people managing club money.
Make payment easier
Automatic card and Direct Debit options help reduce missed payments and make it simpler for parents to stay on top of fees.
Understand cash flow
Profit and loss reporting, reconciliation and invoice history give treasurers a clearer view of what is happening.
Connected admin
Finance tools that fit club workflows
Invoices can be tied to membership fees, events and other club charges, so financial admin follows the work your club is already doing in SwimClub Manager.
- Create invoices or generate them from the relevant club activity.
- Send payment requests and reminders to members or parents.
- Reconcile payments and review reports when the committee needs a clear picture.
More ways to run your club
Explore every SwimClub Manager feature
See how the rest of the system helps with attendance, payments, galas, reporting and more.