Manage documents
Document management for your club
Keep club documents in one secure place, with access to the latest information for the right members.
Documents in one place
- Store policies, forms and files
- Control who can access each folder
- Keep members on the latest version
Club files
Document management made easy
Swimming clubs depend on policies, forms, codes of conduct, welcome packs and committee documents. SwimClub Manager gives you a clear place to store those files, organise them into folders and make sure members can find the right version.
Versioning and access controls help you keep important files up to date and available to the people who need them, while keeping restricted documents away from members who should not see them.
- Store policies, forms, handbooks and other shared files in one club system.
- Control folder access for coaches, committee members, parents or selected groups.
- Reduce confusion by keeping members pointed at the latest document version.
Benefits
Cleaner document admin for committees and members
Everything organised
Group files by topic, team or audience so members are not searching old email threads for key information.
Access that fits your club
Use folder permissions to make some documents public to members and keep sensitive committee files restricted.
Fewer outdated copies
Update a document in one place so members have a clear source for current policies and forms.
Use cases
Built for real club paperwork
Use document folders for safeguarding information, joining packs, committee minutes, meet documents, volunteer guidance, medical forms and club policies.
- Create folders for the different areas of club admin.
- Upload documents and set who should be able to access each folder.
- Update files when policies or forms change, keeping the latest copy easy to find.
More ways to run your club
Explore every SwimClub Manager feature
See how the rest of the system helps with attendance, payments, galas, reporting and more.